Nonprofits juggle donor databases, volunteer sign-up sheets, event registrations, grant contacts, and partner introductions — often maintained by different people across spreadsheets and legacy systems. Clean, deduplicated lists are essential for appeals and stewardship, but small teams rarely have time to reconcile them by hand.
This workflow helps mission-driven teams consolidate contacts from every program, separate donors from volunteers and partners, and export clean lists for their email platform without paid software.
The workflow
1
Collect contacts across programs
Paste donor exports, volunteer sheets, and event sign-ups into the extractor to gather every address.
2
Segment by relationship
Separate donors, volunteers, and institutional partners so appeals and updates match each audience.
3
Merge and deduplicate
Combine program lists and remove duplicates so supporters who engage in several ways aren't over-emailed.
4
Export for stewardship
Convert to CSV for your CRM or email tool ahead of an appeal or newsletter.
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