What is POP3?

POP3 (Post Office Protocol version 3) downloads email from the server to a single device and, by default, removes it from the server.

POP3, the Post Office Protocol version 3, is one of the oldest standards for retrieving email. Its design is simple: a client connects to the server, downloads new messages to the local device, and by default deletes them from the server afterward. The mailbox effectively lives on the device that pulled the mail.

This download-and-delete model made sense in an era of a single desktop computer and expensive server storage, but it fits poorly with today's multi-device habits. If POP3 removes messages from the server, a message downloaded to your laptop will not appear on your phone, and read status is never synchronized between devices.

Most POP3 clients offer a leave a copy on server option to mitigate this, but even then there is no synchronization of folders or flags - each device maintains its own independent view. For anyone using more than one device, IMAP is the far better choice because it keeps everything in sync on the server.

POP3 still has niche uses: archiving mail locally, minimizing server storage, or working in low-bandwidth environments where downloading once and reading offline is preferable. It typically runs on port 995 over TLS. Like IMAP, POP3 only retrieves mail; sending is always handled by SMTP.

Examples

  • A desktop client that downloads mail and clears it from the server
  • Enabling leave a copy on server so a phone can also fetch the same messages
  • Port 995 with TLS - the standard secure POP3 connection

Common questions

Should I use POP3 or IMAP?
Use IMAP if you check mail on more than one device, since it keeps everything synchronized on the server. POP3 suits single-device use, local archiving, or minimizing server storage.
Does POP3 delete my email?
By default it removes messages from the server after downloading them, though most clients offer a leave a copy on server setting to keep them available for other devices.
Can POP3 sync read status across devices?
No. POP3 has no synchronization; each device keeps its own independent state. If you need read status and folders to match everywhere, use IMAP instead.

Related tools

Related terms for POP3